How to Have a Successful Board Room Meeting

Board room meeting are the places where the most important decisions for your company are made. Whether they result in an innovative new strategic approach or assist you in avoiding the pitfalls of a costly mistake, effective board meetings are a critical aspect of the success of your business. A good boardroom etiquette, an understanding of parliamentary procedures and the ability to stimulate productive discussion are crucial.

A well-planned agenda for meetings is the foundation of an effective board. It sets the agenda for the meeting and defines the most important questions that need to be discussed, and guides the flow of the discussion. It also enables the board to tackle all the required topics within the allocated time and significantly improves the overall governance of a company.

To begin the meeting, the presiding officer calls the meeting to order at the designated time, and calls the roll to ensure that the quorum of board members is present. Once all attendees are properly accounted for the agenda and any previous minutes are approved. The board then reviews any unresolved previous business and will discuss any other issues that were added to the agenda for this particular meeting. The board can also adjourn an event once these issues are resolved.

To ensure an efficient boardroom, it’s recommended to limit the time spent on reports and “have-to” items. This allows the board to devote a larger percentage of the meeting to discussing strategic direction and other vital issues. The board can also reduce on reports by asking officers and committee chairpersons to present only the most pertinent information in a short and concise report prior to the meeting.