Document Storage and Distribution Software

Document storage and distribution software allows companies to manage the lifecycle of digital files as well as document storage, such as storing, searching for, and distributing these documents to users who are authorized. Centralizing and placing files in a secure repository increases efficiency and productivity, and reduces costs by eliminating the need to purchase and store a physical storage and filing cabinets.

It is also important for businesses to have a system for managing files that allows quick and efficient retrieval of critical documents. This is accomplished by the availability of multiple options for searching, including full text search, and the ability filter results based on the attributes of the document or metadata.

Most importantly, the ability to find and retrieve documents quickly helps workers deal safely save time each day, which helps to reduce the overall cost of labor. This is particularly important for businesses that depend on documents in order to comply with rules and internal procedures, such as manufacturing or healthcare.

The security capabilities of the file management system are important to be considered. Auditing capabilities are crucial since they allow companies to trace who accessed files, when and how they were modified, and the person accountable for the modifications. This helps companies ensure the security of files and prevents the misuse or theft of sensitive information.

File management systems should also be able to import paper and digital documents in various formats and convert them to more standard documents such as PDFs. It is also crucial that the file-management system is compatible with the most well-known file formats in the company workflows.