Avoiding the Pitfalls of Holding a Board Meeting Online

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Virtual board and remote work meeting appear to be here for the long haul, because the pandemic has forced companies to adapt to new working practices. Digital meetings allow attendees to attend the meeting without worrying about quarantine periods or travel restrictions. They also lower the cost for hotels and flights.

Online meetings are easy to set up and are becoming increasingly common for mission-driven organisations who want to keep their communication open despite the COVID-19 crisis. It is important to be aware of the potential hazards of online meetings to avoid them and make your online board meetings as effective as possible.

The platform you use to host your hybrid or virtual meetings is of utmost importance. Select a platform which has a Waiting Room function to protect your meeting from uninvited attendees and only admit those who are invited by the meeting’s co-host or host. Train your board members so they can become familiar with the technology.

Encourage your board members to use a headset or a speakerphone for the duration of the meeting and to declutter your office to ensure that it appears camera-ready, free of personal photographs and other items that distract. Also remind them to sit in a chair and not on the bed or on their couch in order to make look more professional and professional during the meeting. Encourage them to speak out at the beginning of the meeting so that everyone can hear and the meeting can begin on positive note.